PROSPERO FINANCIALS

Invoicing and Accounts Receivable Software

Prospero's invoicing runs on the same ledger as everything else you do — create an invoice, send it, and the moment a client pays, your AR, your cash, and your revenue are already in sync. No exporting to a billing tool. No reconciling it back in later.

Everything you need to bill and get paid, built in.

1. Invoices that post themselves correctly

Pick a client and a product or service, and Prospero fills in the GL account for you. Every invoice you send is already a real, correctly-coded transaction — not something your bookkeeper fixes later.

2. Payment terms that calculate the due date for you

Set terms once — Net 30, Net 60, 2/10 Net 30, due on receipt, or a custom date — and Prospero works out the due date automatically, every time.

3. Payments that apply themselves to the right invoice

Record a payment once and split it across as many open invoices as you need. Prospero shows you each invoice's open balance right in the allocation screen, so there's no guessing what's still owed.

4. AR Aging, always current

See exactly what's outstanding — current, 1–30, 31–60, 61–90, and 90+ days past due — sorted, filtered, and totaled automatically. Click a bucket to drill into exactly which invoices are sitting there.

5. Cash or accrual — your call

Every invoice can post on a cash basis or flow into Prospero's accrual-basis reporting, so revenue shows up when it's earned, not just when it's collected. Switch your financial statements between the two with one toggle.

Built for every business that bills a client.

Service businesses & consultancies — invoice for time, retainers, or fixed fees and know instantly what's been collected.

Agencies & professional firms — turn an approved quote into an invoice in one click, no re-keying line items.

Any business tired of two systems — if you're syncing a separate invoicing app into your books today, this is the reason to stop.

From invoice to paid, in three steps.

Step 1 — Create the invoice

Pick the client, set the terms, and add line items tied to your products or services. Save as a draft or send it right away.

Step 2 — Send it

A sent invoice shows up immediately in AR Aging — you always know what's outstanding and how old it is.

Step 3 — Record the payment

Log the payment once, apply it to one or more invoices, and watch the invoice status, your cash balance, and your revenue update together — automatically.

The same double-entry rigor you already trust.

Invoicing in Prospero isn't a front-end bolted onto your books — it's built on the same posting engine that runs every bill and journal entry in the system. Every invoice you send and every payment you collect is a real, balanced transaction the moment you save it. Nothing is estimated, nothing needs a sync, nothing is reconciled after the fact.

FAQ's

Do I have to set anything up before I can invoice a client?

Just the client record itself — once a client exists in Prospero, you can invoice them right away.

Can a single payment cover more than one invoice?

Yes. Payments can be split across multiple open invoices in one entry, and each invoice's remaining balance updates immediately.

How do I know what's overdue?

The AR Aging report groups every open invoice into current, 1–30, 31–60, 61–90, and 90+ day buckets, with totals for each — no manual tracking required.

Does invoicing affect my financial statements on a cash or accrual basis?

Both, if you want. Invoices post for accrual-basis reporting the moment they're saved, and cash-basis reporting reflects the payment when it's received. Toggle either view on the Financials screen.

Stop chasing "did they pay that yet?"

Use Invoicing in Prospero Financials and let your AR track itself.